top of page
Brown County
Recorder Mariah Votel
Brown County Recorder's Office
Documents & Forms
By law, neither the Brown County Recorder, nor her employees, are allowed to provide legal advice, nor do we guarantee or warrant the accuracy of any form.
​
If you have any difficulty in using a form, or if you have any questions regarding content, contact an attorney or the local Bar Association.
​
​UCC3 - Financing Statement Amendment
​Ohio Durable Power of Attorney for Healthcare
Deeds
A document that provides legal evidence of property ownership. These documents are recorded chronologically and maintained
in a computerized or imaged format. They are retained for administrative, historical, and legal purposes and are considered permanent records.
The following requirements are necessary for deeds:Legal description of property.Grantor and mortgagor spelling must be identical to signatures & notary.Deeds must be transferred in the Auditor's office before being recorded.Mortgage must contain the current mailing addresses of the mortgagor & mortgagee. (same applies to an amendment or supplement)Deed & mortgages must have a complete description of the real estate. (Be sure it includes the names of the names of the township or city, lot number, subdivision, or original lot number, acreage. All reference to the real estate must be identical-recorder's deputies cannot change lot numbers, etc., even though it may be a typographical error. All changes on the document must be made by the maker of the typographical error. All changes on the document must be made by the maker of the document.)Any reference to Real Estate description should contain the Permanent Parcel Number of the property concerned.Amount of the mortgage typed on the document.Signature of either grantor or mortgagor.Notary & expiration date, notary can be one witness only to a signature.Notary signature & seal.Sufficient fee to record the document.Prepared by (a requirement by State of Ohio).
All documents must include:Signatures typed below the original signatures.Documents must be accompanied by a self addressed stamped envelope (large enough for your documents, unless document is boxed per request).All boxed documents must be claimed within a weeks time or will be sent out with cost being absorbed by the "boxee."Prepared by: (a requirement by State of Ohio).Where document is being sent back to.
On July 1st, 2009. HB 525 was signed in to law in the State of Ohio. HB 525 is the new standardization act pertaining to documents filed with Ohio county recorders. HB 525 creates a revised section 317.114. ORC 317.114 Requirements are as follows:Computer font size of at least ten point;Minimum paper size 8 1/2 x11, Max size 8 1/2 x14;Black or Blue ink only;3" margin on the top of the first page, reserved for recorder, auditor & engineer;1 1/2" margin on the top of each of the remaining pages;Margins of 1" on each side of the page and on bottom;No Highlighting
If a document does not conform to these requirements, an additional recording fee of $20.00 will be collected. This law does NOT apply to:Any document from any court or taxing authority;plats;DD214;Any state or federal document;Any document executed before July 1, 2009.
Mortgages
A temporary and conditional pledge of property to a creditor as security against a debt. These records are recorded chronologically and maintained in a computerized or imaged format. They are retained for administrative, historical, and legal purposes and are considered permanent records.
Requirements for MortgagesThe following requirements are necessary for deeds and mortgages:Legal description of property.Grantor and mortgagor spelling must be identical to signatures & notary.Deeds must be transferred in the Auditor's office before being recorded.Mortgage must contain the current mailing addresses of the mortgagor & mortgagee. (same applies to an amendment or supplement)Deed & mortgages must have a complete description of the real estate. (Be sure it includes the names of the names of the township or city, lot number, subdivision, or original lot number, acreage. All reference to the real estate must be identical-recorder's deputies cannot change lot numbers, etc., even though it may be a typographical error. All changes on the document must be made by the maker of the typographical error. All changes on the document must be made by the maker of the document.)Any reference to Real Estate description should contain the Permanent Parcel Number of the property concerned.Amount of the mortgage typed on the document.Signature of either grantor or mortgagor.Notary & expiration date, notary can be one witness only to a signature.Notary signature & seal.Sufficient fee to record the document.Prepared by (a requirement by State of Ohio).
All documents must include:Signatures typed below the original signatures.Documents must be accompanied by a self addressed stamped envelope (large enough for your documents, unless document is boxed per request).All boxed documents must be claimed within a weeks time or will be sent out with cost being absorbed by the "boxee."Prepared by: (a requirement by State of Ohio).Where document is being sent back to.
On July 1st, 2009. HB 525 was signed in to law in the State of Ohio. HB 525 is the new standardization act pertaining to documents filed with Ohio county recorders. HB 525 creates a revised section 317.114. ORC 317.114 Requirements are as follows:Computer font size of at least ten point;Minimum paper size 8 1/2 x11, Max size 8 1/2 x14;Black or Blue ink only;3" margin on the top of the first page, reserved for recorder, auditor & engineer;1 1/2" margin on the top of each of the remaining pages;Margins of 1" on each side of the page and on bottom;No HighlightingIf a document does not conform to these requirements, an additional recording fee of $20.00 will be collected. This law does NOT apply to:Any document from any court or taxing authority;plats;DD214;Any state or federal document;Any document executed before July 1, 2009.
Liens
A legal claim against a debtor’s property that serves as security for an unpaid debt. These records are recorded chronologically and maintained in a computerized or imaged format. They are retained for administrative, historical, and legal purposes and are considered permanent records.
The following are deed documents Filed or Recorded in the Recorder's Office:​Mechanic's Liens and Notices of CommencementsFederal Tax Liens, Personal Tax Liens, RecognizanceBond Liens, Corrupt Activity and Medicaid Fraud LiensBureaus of Employment, Unemployment CompensationWorkers' Compensation Liens.
Requirements for All DocumentsAll documents must include:Signatures typed below the original signatures.Documents must be accompanied by a self addressed stamped envelope (large enough for your documents, unless document is boxed per request).All boxed documents must be claimed within a weeks time or will be sent out with cost being absorbed by the "boxee."Prepared by: (a requirement by State of Ohio).Where document is being sent back to.
​ Document Standardization: On July 1st, 2009. HB 525 was signed in to law in the State of Ohio. HB 525 is the new standardization act pertaining to documents filed with Ohio county recorders. HB 525 creates a revised section 317.114. ORC 317.114 Requirements are as follows:Computer font size of at least ten point;Minimum paper size 8 1/2 x11, Max size 8 1/2 x14;Black or Blue ink only;3" margin on the top of the first page, reserved for recorder, auditor & engineer;1 1/2" margin on the top of each of the remaining pages;Margins of 1" on each side of the page and on bottom;No HighlightingIf a document does not conform to these requirements, an additional recording fee of $20.00 will be collected. This law does NOT apply to:Any document from any court or taxing authority;plats;DD214;Any state or federal document;Any document executed before July 1, 2009.
Miscellaneous Documents
-
Recorded chronologically, computerized/imaged.
-
Retention: Administrative, historical, legal, & permanent.
The following are additional documents recorded in the Recorder's Office:​Plats -- Drawings showing location of lots and boundaries, usually of subdivided land.Condominiums -- Drawings of property where there is individual ownership of portions of a building and joint ownership of common elements.Annexations-PetitionsState Centerline SurveysStreet Name ChangesVacating of Streets and AlleysCorporation Mergers, Name Changes, CancellationsMilitary DischargesPartnerships-Powers of Attorney Trusts-Miscellaneous RecordsZoning Resolutions, Maps & AmendmentsLand Contracts
Requirements for All DocumentsAll documents must include:Signatures typed below the original signatures.Documents must be accompanied by a self addressed stamped envelope (large enough for your documents, unless document is boxed per request).All boxed documents must be claimed within a weeks time or will be sent out with cost being absorbed by the "boxee."Prepared by: (a requirement by State of Ohio).Where document is being sent back to.
​ Document Standardization: On July 1st, 2009. HB 525 was signed in to law in the State of Ohio. HB 525 is the new standardization act pertaining to documents filed with Ohio county recorders. HB 525 creates a revised section 317.114. ORC 317.114 Requirements are as follows:Computer font size of at least ten point;Minimum paper size 8 1/2 x11, Max size 8 1/2 x14;Black or Blue ink only;3" margin on the top of the first page, reserved for recorder, auditor & engineer;1 1/2" margin on the top of each of the remaining pages;Margins of 1" on each side of the page and on bottom;No Highlighting
If a document does not conform to these requirements, an additional recording fee of $20.00 will be collected. This law does NOT apply to:Any document from any court or taxing authority;plats;DD214;Any state or federal document;Any document executed before July 1, 2009.
Miscellaneous Requirements
Requirements for All DocumentsAll documents must include:Signatures typed below the original signatures.Documents must be accompanied by a self addressed stamped envelope (large enough for your documents, unless document is boxed per request).All boxed documents must be claimed within a weeks time or will be sent out with cost being absorbed by the "boxee."Prepared by: (a requirement by State of Ohio).Where document is being sent back to.
​ Document Standardization: On July 1st, 2009. HB 525 was signed in to law in the State of Ohio. HB 525 is the new standardization act pertaining to documents filed with Ohio county recorders. HB 525 creates a revised section 317.114. ORC 317.114 Requirements are as follows:Computer font size of at least ten point;Minimum paper size 8 1/2 x11, Max size 8 1/2 x14;Black or Blue ink only;3" margin on the top of the first page, reserved for recorder, auditor & engineer;1 1/2" margin on the top of each of the remaining pages;Margins of 1" on each side of the page and on bottom;No Highlighting
If a document does not conform to these requirements, an additional recording fee of $20.00 will be collected. This law does NOT apply to:Any document from any court or taxing authority;plats;DD214;Any state or federal document;Any document executed before July 1, 2009.
Requirements for Cancellation, Release, Satisfaction, Partial ReleaseLegal description of property.Name of lending institution, officers & their titles.Amount of mortgage.Name of parties being released.Correct related instrument number (including year or original filing), volume & page.Notary/expiration date & seal.Fee includes marginal entry.
Requirements for Financing StatementsLegal description of property.Debtor's party signature (debtor's name typed below).No carbon signature/or photostat copies (unless certified).Debtor's & secured party's Address.Check the financing statement date to be certain that it is not past maturity date or that it is too early to renew.Financing or termination statement is for a Lorain County filing.Please indicate if attached to real estate (typed on financing statement/legal description of real estate is required). Legal not required for growing or stored crops.
Requirements for Proper ProcessingTo ensure proper processing of your document please:Make your checks out for proper amount & to the correct county.Make your checks payable to: The Jackson County Recorder, Krista Brown.Accepting a check is a courtesy. Therefore, please ensure that you check/s are not returned due to insufficient funds.Please sign your check.
bottom of page